Bill of Sale
Secure your sUAS transactions with our Virginia-compliant Bill of Sale. Includes Part 107 details, LiDAR/Gimbal specs, and VCDPA data privacy protections.
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In the specialized world of aerial operations, a generic receipt won't suffice. Transferring high-value assets like LiDAR-equipped drones or cinematic gimbals requires clear documentation of... Read more
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In the specialized world of aerial operations, a generic receipt won't suffice. Transferring high-value assets like LiDAR-equipped drones or cinematic gimbals requires clear documentation of ownership to satisfy FAA Part 107 registration and Virginia state requirements. Under Virginia Code § 11-2, transactions exceeding $500 must be in writing. Our Bill of Sale formalizes the transfer of sUAS hardware and ensures compliance with the Virginia Consumer Data Protection Act (VCDPA) regarding stored data, while shielding you from future crash liability or airspace violation claims associated with the equipment's previous history.
Beyond the standard bill of sale sections, this template adds fields specific to Drone Pilot:
A Bill of Sale serves the core legal purpose of providing proof of the transfer of ownership of an item from the seller to the buyer. It formalizes the transaction and fulfills the legal need for documentation of the sale, aiding in preventing disputes over ownership and clarifying the terms and conditions agreed upon by the parties involved.
FAA Regulation Violations
Contracts can specify that pilot maintains active Part 107 certification and compliance with all FAA guidelines.
Privacy Invasions
Agreements often include clauses ensuring compliance with federal and state privacy laws, as well as specifying data collection practices.
Property Damage
Service contracts typically include indemnity clauses and require the pilot to have sufficient insurance to cover potential damages.
Airspace Violations
Contracts may require pilots to obtain necessary airspace authorizations and provide proof of compliance with flight plans.
For this bill of sale to be legally valid:
Common mistakes to avoid:
FAA Part 107
Governs the commercial operation of small unmanned aircraft systems (sUAS), detailing requirements for operation, pilot certification, and aircraft limitations.
Enforced by Federal Aviation Administration (FAA)
FAA Section 336
Regulates model aircraft operations primarily for hobbyists, which can sometimes impact drone pilots in determining the commercial vs. recreational distinction.
Enforced by Federal Aviation Administration (FAA)
State-specific drone laws
Each state may have specific laws regulating drone use, such as registration requirements, privacy laws, and restricting operations in certain areas (e.g., near critical infrastructure or private property).
Enforced by State Aviation Authority or Department of Transportation
Recommended coverage: Aviation Liability Insurance · Commercial General Liability Insurance · Drone Hull Insurance (covers damage to the drone) · Errors and Omissions (E&O) Insurance
Effective January 1, 2023, the VCDPA mandates strict data privacy controls. When selling a drone in Virginia, your Bill of Sale should confirm that all personally identifiable information and captured imagery stored on internal buffers or SD cards have been purged, protecting both the seller and buyer from privacy invasion liabilities.
While the Bill of Sale proves the legal transfer of the physical property (the hull, payload, and controllers), you must still update the FAA DroneZone registry. This document provides the 'proof of sale' required to deregister the sUAS from the seller's Part 107 account and move it locally within Virginia or across state lines.
While Virginia law doesn't strictly require notarization for all personal property, it is highly recommended for high-value commercial payloads like thermal sensors or LiDAR units. Notarization provides verification of signatures, which is critical if a dispute arises regarding property damage or if you need to enforce a maritime lien in Virginia’s port cities.
State laws affect what must be in this document. Pick your jurisdiction.
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