Employment Contract
Create a customized employment contract for property manager in Georgia. Includes at-will employment, Fair Housing compliance, restrictive covenants under O.C.G.A. § 13-8
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Property Managers servicing multifamily and commercial properties in Georgia are frequently sued when a terminated employee immediately joins a competitor, solicits former HOA clients, and mishandles... Read more
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Legal Document
This Employment Contract ("Agreement") is entered into and made effective as of [start_date] (the "Effective Date"), by and between [employer_name] ("Employer") and [employee_name] ("Employee"), collectively referred to herein as the "Parties" and individually as a "Party."
WHEREAS, Employer desires to employ Employee in the capacity of [job_title], and Employee desires to accept such employment, subject to the terms and conditions set forth herein;
WHEREAS, the Parties wish to establish the terms of Employee's employment, including compensation, duties, and obligations, to ensure a clear mutual understanding;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
Employer hereby employs Employee in the position of [job_title]. Employee shall perform all duties and responsibilities customarily associated with such position, as well as any additional duties reasonably assigned by Employer from time to time. Employee shall devote their full professional time, attention, and best efforts to the performance of their duties and shall act in the best interests of Employer at all times. Employee shall comply with all policies, procedures, rules, and regulations established by Employer, as may be amended from time to time at Employer's sole discretion.
In consideration of the services rendered by Employee under this Agreement, Employer shall pay Employee a gross annual salary of [salary] (the "Base Salary"), payable on a [pay_frequency] basis in accordance with Employer's standard payroll practices, less all applicable withholdings, deductions, and taxes as required by law. Employer reserves the right to review and adjust Employee's compensation at its discretion, and any such adjustment shall not constitute a new agreement or modification of this Agreement unless set forth in a written amendment signed by both Parties.
Employee may be eligible to participate in any employee benefit plans, programs, and arrangements that Employer makes available to its employees generally, subject to the terms and eligibility requirements of such plans. Such benefits may include, but are not limited to, health insurance, dental and vision coverage, retirement plans, paid time off, and other fringe benefits. Employer reserves the right to modify, amend, or terminate any benefit plan or program at any time, in its sole discretion, with or without notice, subject to applicable law. Nothing in this Agreement shall be construed as a guarantee of any particular benefit.
Employee's primary work location and schedule shall be as set forth in this section, subject to modification by Employer as business needs require.
Employee's employment under this Agreement shall commence on [start_date] (the "Start Date").
This Agreement and Employee's employment may be terminated under the following circumstances:
Employee acknowledges that during the course of employment, Employee will have access to and may acquire knowledge of confidential and proprietary information belonging to Employer, including but not limited to trade secrets, business plans, financial information, customer lists, marketing strategies, product designs, software, technical data, and other information not generally known to the public (collectively, "Confidential Information"). Employee agrees to hold all Confidential Information in strict confidence and not to disclose, publish, or otherwise reveal any Confidential Information to any third party during or after employment, except as required in the performance of Employee's duties or as authorized in writing by Employer. Employee agrees not to use any Confidential Information for Employee's own benefit or for the benefit of any third party. This obligation of confidentiality shall survive the termination of this Agreement and Employee's employment for any reason.
During the term of Employee's employment and for a period of twelve (12) months following the termination of employment for any reason, Employee shall not, directly or indirectly: (a) solicit, recruit, or attempt to induce any employee, contractor, or consultant of Employer to leave Employer's employment or engagement; or (b) solicit, divert, or attempt to divert any customer, client, or business relationship of Employer for the purpose of providing products or services that are competitive with those offered by Employer. Employee acknowledges that this non-solicitation covenant is reasonable in scope and duration and is necessary to protect Employer's legitimate business interests.
Upon termination of employment for any reason, or at any time upon Employer's request, Employee shall immediately return to Employer all property belonging to Employer, including but not limited to keys, access cards, identification badges, laptops, mobile devices, documents, files, records, manuals, software, data (in any form or medium), and any other materials or equipment provided to Employee or created by Employee during the course of employment. Employee shall not retain any copies, duplicates, reproductions, or excerpts of any Employer property or Confidential Information.
This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of [state_law], without regard to its conflict of laws principles. Any dispute, controversy, or claim arising out of or relating to this Agreement, or the breach, termination, or validity thereof, shall be resolved exclusively in the state or federal courts located in the State of [state_law], and each Party hereby consents to the personal jurisdiction of such courts.
This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written. No amendment or modification of this Agreement shall be valid or binding unless set forth in writing and signed by both Parties. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. The failure of either Party to enforce any provision of this Agreement shall not constitute a waiver of that Party's right to enforce that provision or any other provision in the future. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. The headings in this Agreement are for convenience only and shall not affect the interpretation of any provision.
Employee agrees to strictly comply with the Georgia Fair Business Practices Act (O.C.G.A. § 10-1-390 et seq.) and the federal Fair Housing Act in all tenant screening, lease agreement preparation, advertising, and eviction proceedings. Employee shall complete annual fair housing training and maintain records of all reasonable accommodation requests under the Americans with Disabilities Act. Any violation of these obligations, including failure to disclose lead-based paint hazards as required by the Residential Lead-Based Paint Hazard Reduction Act of 1992, constitutes immediate grounds for termination for cause. Management company may require periodic audits of tenant files to ensure ongoing compliance with these statutes. (112 words)
This agreement does not create a contract for a definite term. Consistent with O.C.G.A. § 34-7-1, employment remains at-will and may be terminated by either party with or without cause and without notice, except as otherwise required by law. Notwithstanding at-will status, the following acts by the Property Manager shall constitute termination for cause: (i) material breach of maintenance or habitability standards leading to tenant claims, (ii) failure to properly handle security deposit refunds in accordance with Georgia landlord-tenant law, or (iii) violation of fair housing policies. Upon termination, Employee shall immediately return all keys, access codes, and tenant files. (98 words)
For a period of eighteen (18) months following termination, Employee shall not, within the Georgia counties identified in Section 1(c), directly or indirectly manage competing rental properties, solicit HOA or landlord clients, or recruit employees of the Company. These restrictions are narrowly tailored to protect the Company’s legitimate business interests in client relationships, tenant lists, and proprietary maintenance systems developed during employment. The parties agree that these covenants are reasonable in time, geography, and scope as required by the Georgia Restrictive Covenants Act, O.C.G.A. § 13-8-50 et seq., and are essential to prevent unfair competition in the property management industry. (104 words)
Employee shall maintain complete and accurate records of all property inspections, maintenance requests, and security deposit condition reports in accordance with Georgia landlord-tenant statutes. Employee agrees to conduct move-in and move-out inspections using Company-approved checklists and to retain photographic evidence for at least four years. Failure to preserve such records that results in a security deposit dispute or habitability claim shall be considered a material breach. Employee further warrants that all properties managed will remain in compliance with applicable habitability standards and that any known lead-based paint hazards will be disclosed pursuant to EPA regulations. (92 words)
[performance bonus structure]
[key performance metrics]
IN WITNESS WHEREOF, the Parties have executed this Employment Contract as of the date first written above, intending to be legally bound hereby.
Employer
Name: Employer
Date: ___________________
Employee
Name: Employee
Date: ___________________
Property Managers servicing multifamily and commercial properties in Georgia are frequently sued when a terminated employee immediately joins a competitor, solicits former HOA clients, and mishandles tenant security deposits or fair housing complaints. A properly drafted employment contract for property manager in Georgia protects your management company by clearly defining responsibilities such as lease administration, eviction proceedings, maintenance request coordination, and vacancy rate management while incorporating Georgia-specific protections. Under O.C.G.A. § 34-7-1, Georgia remains an at-will employment state, but courts will enforce written agreements that detail termination for cause related to habitability violations or Fair Housing Act breaches. The contract must also comply with the Georgia Restrictive Covenants Act (O.C.G.A. § 13-8-50 et seq.), which allows reasonable non-compete and non-solicitation clauses tied to the geographic areas you manage. Without these tailored provisions, you risk disputes over security deposit refunds, ADA accessibility failures, or lead-based paint disclosure violations under federal EPA rules that property managers must follow. This document minimizes exposure to tenant disputes, ensures compliance with the Georgia Fair Business Practices Act, and provides clear performance metrics around occupancy rates and maintenance response times that are unique to property management workflows in Atlanta, Savannah, and beyond. (218 words)
Beyond the standard employment contract sections, this template adds fields specific to Property Manager:
An employment contract establishes a formal employment relationship between an employer and an employee, outlining the terms and conditions of employment, rights, obligations, and responsibilities of both parties. It provides legal protection and clarity, ensuring compliance with employment laws and minimizing the risk of misunderstandings and disputes.
Tenant Disputes
Utilize clear lease agreements that outline tenant responsibilities and dispute resolution processes.
Habitability Violations
Include clauses in leases that specify maintenance processes and consistently conduct property inspections to ensure compliance.
Security Deposit Disputes
Maintain detailed records of property conditions at move-in and move-out, and specify deposit handling procedures in lease agreements.
Violation of Fair Housing Laws
Implement and train staff on fair housing policies, and include non-discrimination clauses in rental agreements.
For this employment contract to be legally valid:
Common mistakes to avoid:
Fair Housing Act
The Fair Housing Act prohibits discrimination in housing-related activities, including rentals by property managers, based on race, color, national origin, religion, sex, familial status, or disability.
Enforced by U.S. Department of Housing and Urban Development (HUD)
Americans with Disabilities Act (ADA)
This law requires property managers to ensure that their properties are accessible to individuals with disabilities, particularly in public and commercial buildings.
Enforced by U.S. Department of Justice (DOJ)
Residential Lead-Based Paint Hazard Reduction Act of 1992
This regulation requires property managers to disclose any known lead paint hazards in properties built before 1978.
Enforced by U.S. Environmental Protection Agency (EPA)
State Landlord-Tenant Laws
These are state-specific laws that govern the relationship between landlords, property managers, and tenants, including lease terms, eviction procedures, and security deposits.
Enforced by State Government (varies by state)
Recommended coverage: Professional Liability Insurance (Errors & Omissions) · General Liability Insurance · Property Insurance · Tenant Discrimination Insurance · Workers' Compensation Insurance
Yes. O.C.G.A. § 34-7-1 establishes Georgia as an at-will employment jurisdiction, meaning a property management company can terminate a property manager with or without cause provided the reason is not illegal (such as retaliation for reporting Fair Housing violations). However, a well-drafted employment contract for property manager in Georgia can still specify performance expectations around tenant disputes, habitability standards, and security deposit handling to reduce wrongful termination claims. Courts will look to the written agreement when an implied contract argument arises.
Yes, but it must comply with the Georgia Restrictive Covenants Act, O.C.G.A. § 13-8-50 et seq. The clause must be reasonable in duration (typically two years or less), geographic scope (limited to counties where the management company operates), and scope of restricted activities (e.g., managing competing rental properties or soliciting HOA clients). Overly broad restrictions are unenforceable. Including this tailored language in your employment contract for property manager in Georgia is essential to protect client lists and trade secrets developed while overseeing lease agreements and evictions.
The contract should require the property manager to adhere to the federal Fair Housing Act and the Americans with Disabilities Act (ADA). In Georgia, property managers must document training on non-discrimination policies covering race, familial status, disability, and other protected classes. The agreement should also include specific duties regarding reasonable accommodations, lead-based paint disclosures per the Residential Lead-Based Paint Hazard Reduction Act of 1992, and maintenance protocols that prevent habitability violations. These clauses reduce the risk of costly tenant disputes and regulatory complaints in Georgia.
Explicitly outline the property manager’s duty to maintain detailed move-in/move-out inspection records, comply with Georgia landlord-tenant security deposit return timelines, and coordinate repairs to avoid habitability claims. The contract should reference state-specific procedures for evictions and require adherence to local ordinances. This protects the management company when disputes arise over deductions or delayed maintenance requests that could lead to Fair Business Practices Act complaints under Georgia law.
State laws affect what must be in this document. Pick your jurisdiction.
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