Non-Disclosure Agreement
Secure your New York wedding planning business. Protect vendor pricing, celebrity client privacy, and proprietary event designs with NY SHIELD Act compliance.
Fill the form
Customized fields for your role
Preview live
See your document update in real time
Download PDF
Free watermarked or $9 clean copy
In the high-stakes New York event industry, your vendor network, custom budget sheets, and client guest lists are your most valuable assets. Whether you are protecting a high-profile client's privacy... Read more
Customize your Non-Disclosure Agreement
13 fields · Takes about 2 minutes
Accept terms in the form to enable downloads
Customize your Non-Disclosure Agreement
13 fields · Takes about 2 minutes
Legal Document
This Non-Disclosure Agreement (this "Agreement") is entered into as of [effective_date] (the "Effective Date"), by and between [disclosing_party] (the "Disclosing Party") and [receiving_party] (the "Receiving Party"). The Disclosing Party and the Receiving Party may be referred to herein individually as a "Party" and collectively as the "Parties."
WHEREAS, the Disclosing Party possesses certain confidential and proprietary information relating to its business, operations, products, services, research, development, technical data, trade secrets, and other matters (collectively, "Confidential Information"); and
WHEREAS, the Receiving Party desires to receive, and the Disclosing Party is willing to disclose, certain Confidential Information for the purpose of evaluating or pursuing a potential business relationship between the Parties (the "Purpose"); and
WHEREAS, as a condition to the disclosure of such Confidential Information, the Disclosing Party requires that the Receiving Party agree to maintain the confidentiality of such information in accordance with the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
"Confidential Information" means any and all non-public information, in any form or medium, whether written, oral, electronic, visual, or otherwise, that is disclosed by the Disclosing Party to the Receiving Party, either directly or indirectly, including but not limited to: [confidential_info]. Confidential Information shall also include any notes, analyses, compilations, studies, summaries, or other materials prepared by the Receiving Party that contain, reflect, or are derived from Confidential Information. Confidential Information shall not include information that: (a) is or becomes generally available to the public through no fault, act, or omission of the Receiving Party; (b) was already in the Receiving Party's possession without restriction prior to disclosure by the Disclosing Party, as evidenced by the Receiving Party's written records; (c) is independently developed by the Receiving Party without use of or reference to the Confidential Information, as evidenced by the Receiving Party's written records; or (d) is obtained by the Receiving Party from a third party who is not, to the Receiving Party's knowledge, under any obligation of confidentiality with respect to such information.
The Receiving Party agrees that it shall: (a) hold the Confidential Information in strict confidence and protect it with at least the same degree of care that it uses to protect its own confidential and proprietary information, but in no event less than a reasonable degree of care; (b) not disclose, publish, or otherwise disseminate the Confidential Information to any third party without the prior written consent of the Disclosing Party; (c) use the Confidential Information solely for the Purpose and not for any other purpose whatsoever; (d) limit access to the Confidential Information to those of its employees, officers, directors, agents, advisors, and representatives (collectively, "Representatives") who have a need to know such information for the Purpose and who are bound by obligations of confidentiality no less restrictive than those contained herein; and (e) be responsible for any breach of this Agreement by any of its Representatives. The Receiving Party shall promptly notify the Disclosing Party in writing upon discovery of any unauthorized use or disclosure of Confidential Information.
Notwithstanding anything to the contrary in this Agreement, the Receiving Party may disclose Confidential Information to the extent required by applicable law, regulation, or valid court order or subpoena (a "Legal Requirement"), provided that the Receiving Party: (a) provides the Disclosing Party with prompt written notice of such Legal Requirement prior to disclosure (to the extent legally permissible), so that the Disclosing Party may seek a protective order or other appropriate remedy; (b) cooperates with the Disclosing Party, at the Disclosing Party's expense, in seeking such protective order or other remedy; and (c) discloses only that portion of the Confidential Information that the Receiving Party is legally required to disclose, as advised by its legal counsel. Any Confidential Information disclosed pursuant to a Legal Requirement shall continue to be treated as Confidential Information for all other purposes under this Agreement.
This Agreement shall become effective as of the Effective Date and shall remain in full force and effect until terminated by either Party upon thirty (30) days' prior written notice to the other Party. Notwithstanding any termination or expiration of this Agreement, the Receiving Party's obligations of confidentiality with respect to all Confidential Information disclosed during the term of this Agreement shall survive and continue for a period as specified below from the date of disclosure of each item of Confidential Information.
Upon the termination or expiration of this Agreement, or upon the written request of the Disclosing Party at any time, the Receiving Party shall promptly: (a) return to the Disclosing Party all originals and copies of any documents, materials, and other tangible items containing or embodying Confidential Information; or (b) at the Disclosing Party's option, destroy all such documents, materials, and tangible items and provide the Disclosing Party with a written certification signed by an authorized officer of the Receiving Party confirming that all such materials have been destroyed. Notwithstanding the foregoing, the Receiving Party may retain one (1) archival copy of the Confidential Information solely for the purpose of monitoring its ongoing obligations under this Agreement, and any Confidential Information retained in routine backup systems shall be subject to the continuing confidentiality obligations of this Agreement.
Nothing in this Agreement shall be construed as granting to the Receiving Party any license, right, title, or interest in or to the Confidential Information, or any patent, copyright, trademark, trade secret, or other intellectual property right of the Disclosing Party. All Confidential Information shall remain the sole and exclusive property of the Disclosing Party. The Disclosing Party makes no representation or warranty, express or implied, as to the accuracy, completeness, or fitness for any particular purpose of the Confidential Information. The Receiving Party acknowledges that it shall use the Confidential Information at its own risk.
The Receiving Party acknowledges and agrees that any breach or threatened breach of this Agreement may cause irreparable harm to the Disclosing Party for which monetary damages alone would be an inadequate remedy. Accordingly, the Disclosing Party shall be entitled to seek equitable relief, including injunction and specific performance, in addition to all other remedies available at law or in equity, without the necessity of proving actual damages or posting any bond or other security. Such equitable relief shall not be deemed to be the exclusive remedy for any breach of this Agreement, but shall be in addition to all other remedies available at law or in equity.
This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of [state_law], without regard to its conflict of laws principles. Each Party irrevocably consents to the exclusive jurisdiction and venue of the state and federal courts located in the State of [state_law] for the adjudication of any dispute arising out of or relating to this Agreement, and each Party hereby irrevocably waives any objection it may have to such jurisdiction or venue, including any objection based on inconvenient forum.
9.1 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written, between the Parties relating to the subject matter hereof. 9.2 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid, legal, and enforceable, and the remaining provisions of this Agreement shall continue in full force and effect. 9.3 Amendment. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by both Parties. 9.4 Waiver. No waiver of any provision of this Agreement shall be effective unless made in writing and signed by the waiving Party. The failure of either Party to enforce any provision of this Agreement shall not constitute a waiver of that Party's right to enforce that provision or any other provision of this Agreement in the future. 9.5 Assignment. The Receiving Party may not assign or transfer this Agreement, or any rights or obligations hereunder, without the prior written consent of the Disclosing Party. Any attempted assignment in violation of this provision shall be void and of no effect. 9.6 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. 9.7 Notices. All notices, requests, demands, and other communications required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by confirmed electronic mail, or sent by nationally recognized overnight courier to the addresses of the Parties as set forth in the preamble of this Agreement, or to such other address as either Party may designate in writing.
The Receiving Party acknowledges that Confidential Information may include 'Private Information' as defined under the New York SHIELD Act (N.Y. Gen. Bus. Law § 899-bb). The Receiving Party agrees to implement, maintain, and document reasonable administrative, technical, and physical safeguards to protect such information from unauthorized access or acquisition. In the event of a suspected data breach, the Receiving Party shall notify the Disclosing Party immediately to facilitate compliance with New York's mandatory breach notification protocols under N.Y. Gen. Bus. Law § 899-aa.
The Receiving Party acknowledges that the Disclosing Party has spent significant time and resources developing proprietary relationships with vendors, venues, and subcontractors. For the duration of this Agreement and for twelve (12) months thereafter, the Receiving Party shall not, directly or indirectly, solicit or engage the services of any vendor introduced by the Disclosing Party for the purpose of bypass or 'circumvention' of the Disclosing Party's business, consistent with New York General Obligations Law § 5-701 requirements for written contracts regarding service performance.
Confidential Information includes, but is not limited to, the visual design, floor plans, and identity of wedding guests. The Receiving Party is prohibited from taking photographs, videos, or digital recordings of the planning process or the event itself for use on social media or professional portfolios without the express written consent of the Disclosing Party. Any unauthorized 'behind-the-scenes' content that reveals client-identifying information or proprietary design elements shall be considered a material breach of this Agreement.
[protected assets description]
IN WITNESS WHEREOF, the Parties have executed this Non-Disclosure Agreement as of the date first written above.
Disclosing Party
Name: Disclosing Party
Date: ___________________
Receiving Party
Name: Receiving Party
Date: ___________________
In the high-stakes New York event industry, your vendor network, custom budget sheets, and client guest lists are your most valuable assets. Whether you are protecting a high-profile client's privacy or safeguarding your day-of coordination workflows, a robust NDA is essential. This document ensures that employees, freelancers, and vendors maintain strict confidentiality, shielding you from liabilities related to client disputes and ensuring compliance with the NY SHIELD Act regarding private data security.
Beyond the standard non-disclosure agreement sections, this template adds fields specific to Wedding Planner:
The core legal purpose of a Non-Disclosure Agreement (NDA) is to establish a legal framework to protect confidential and proprietary information shared between parties. It restricts the unauthorized disclosure or use of such information, thereby enabling parties to collaborate, negotiate, or explore business opportunities while safeguarding sensitive information.
Event cancellations
Cancellation and refund policies should be clearly stated, addressing deposits and payments that are non-refundable.
For this non-disclosure agreement to be legally valid:
Common mistakes to avoid:
Business License Requirements
Most states require a general business license to legally operate as a business entity. Additionally, state and local regulations may impose specific requirements, such as a vendor's license if products are sold during the planning services.
Enforced by State and local municipal authorities
IRS Regulations for Self-Employed Individuals
Wedding planners often operate as self-employed individuals or independent contractors, which requires compliance with IRS regulations regarding tax reporting, estimated tax payments, and potential employer payroll taxes.
Enforced by Internal Revenue Service (IRS)
Recommended coverage: General Liability Insurance · Professional Liability Insurance (Errors & Omissions) · Event Insurance (specific to large events)
The New York SHIELD Act requires any person or business that owns or licenses computerized data including private information of a New York resident to implement and maintain reasonable safeguards. In your NDA, this means ensuring that client guest lists and sensitive payment info are treated with specific administrative and technical protections.
Yes. This agreement specifically includes 'trade secrets' and 'proprietary business information' under the definition of confidential info, which covers your curated vendor relationships and the negotiated rates that give your planning business a competitive edge.
Yes. While this NDA protects your secrets, New York City mandates that any contract with a freelancer (including day-of assistants) exceeding $800 must be in writing. Integrating this NDA into your standard service agreement helps you stay compliant with NYC local labor laws.
State laws affect what must be in this document. Pick your jurisdiction.
Non-Disclosure Agreement
Secure your storyboards, B-roll, and post-production secrets. Create a New York-compliant NDA including NY SHIELD Act and NYC Freelance Isn’t Free protections.
Non-Disclosure Agreement
Secure your wellness coaching practice with a New York-specific NDA. Protect holistic plans and intake data while complying with the NY SHIELD Act and NYC laws.
Non-Disclosure Agreement
Create a legally binding Ohio NDA for home inspectors. Protect inspection reports, trade secrets, and client data under Ohio Rev. Code § 1335.05.
Non-Disclosure Agreement
Create a legally binding NDA for Illinois voiceover projects. Protect your raw audio, usage rights, and scripts while complying with BIPA and IL labor laws.
Demand Letter
Generate a legally sound demand letter for Florida wedding planners. Address vendor issues, client disputes, and secure compensation, compliant with Florida law.
Liability Waiver
Secure your wedding planning business in California with a comprehensive liability waiver. Mitigate risks from vendors, budget, and cancellations with our customizable legal document.
Bill of Sale
Create a legally binding Tennessee Bill of Sale for wedding decor, assets, or inventory. Protect your planning business under TN Code Ann. § 29-2-101.
Bill of Sale
Create a Florida-compliant bill of sale for transferring wedding decor, equipment, or assets. Essential for planners under Fla. Stat. § 672.201.