Release of Liability
Secure your California event planning business. Create a custom Release of Liability that complies with Cal. Civ. Code and risk mitigation for guest injuries.
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As a California event planner, your 'run of show' shouldn't be derailed by litigation over vendor no-shows or guest injuries. Given California's unique legal landscape—including strict classification... Read more
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As a California event planner, your 'run of show' shouldn't be derailed by litigation over vendor no-shows or guest injuries. Given California's unique legal landscape—including strict classification under AB 5 and consumer data handling under CCPA—a generic waiver isn't enough. You need a document that incorporates specific California Civil Code protections and solidifies your 'Assumption of Risk' and 'Indemnification' clauses to protect your personal and business assets from the inherent risks of venue coordination and unexpected weather cancellations.
Beyond the standard release of liability sections, this template adds fields specific to Event Planner:
The core legal purpose of a Release of Liability is to protect one party (the Releasee) from legal claims or lawsuits from another party (the Releasor) related to the subject of the release, such as an activity, transaction, or event.
Guest Injuries
Obtain liability waivers from guests when applicable, and ensure general liability insurance covers potential injury incidents.
For this release of liability to be legally valid:
Common mistakes to avoid:
ADA Title III
Ensures that private events held in public accommodations are accessible to people with disabilities. Event planners must ensure venues comply with these regulations.
Enforced by U.S. Department of Justice
State Fire Codes
Regulates the occupancy limits, emergency exits, and placement of fire equipment at event venues. Event planners need to coordinate with local fire departments to ensure compliance.
Enforced by Local Fire Departments
Recommended coverage: General Liability Insurance · Event Cancellation Insurance · Professional Liability Insurance (E&O) · Worker's Compensation Insurance
Under California Civil Code section 1542, a general release does not extend to claims that the Releasor does not know or suspect to exist. For an event planner’s release to be truly effective against unknown future claims, the document must include a specific waiver of Section 1542 rights, acknowledging that the signer is intentionally releasing even undiscovered claims.
While the Release of Liability focuses on guest injuries and general claims, your contract should include specific penalty clauses for vendor performance. However, incorporating an 'Indemnification Clause' helps shift third-party legal burdens away from you if a vendor's failure leads to a claim against your event planning firm.
California courts generally enforce pre-activity waivers signed by parents on behalf of minors for recreational activities. However, it must be drafted with clear, unambiguous language. Our and California-specific templates include 'Acknowledgment of Understanding' clauses to meet this high standard of clarity required by state law.
AB 5 uses the 'ABC test' to determine if your on-site event staff are employees or independent contractors. If someone is misclassified and injured on-site, a release may not protect you from workers' compensation claims. Our document helps define the relationship, though it should be used alongside proper labor compliance.
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