Professional Washington HVAC Bill of Sale for Contractors | PaperForge
Bill of Sale
Professional Washington HVAC Bill of Sale for Contractors
Create a WA-compliant HVAC Bill of Sale. Protect your business from refrigerant liability and equipment failure claims under Washington state law.
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As a Washington HVAC contractor, transferring equipment ownership requires more than a receipt. You must account for EPA Section 608 refrigerant handling protocols and protect yourself against future... Read more
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Bill of Sale
Legal Document
Seller
[seller_name]
Buyer
[buyer_name]
Item Description
[item_description]
Condition:—
Sale Price—
Date of Sale2026-04-19
1. Description of Property
The Seller hereby sells, transfers, assigns, and conveys to the Buyer, and the Buyer hereby purchases and accepts from the Seller, the following described personal property (the "Property"): [item_description]. The Buyer acknowledges that the Buyer has had a full and adequate opportunity to inspect the Property prior to the execution of this Agreement and accepts the Property in its current condition as described herein.
2. Purchase Price
The total purchase price for the Property is [sale_price] (the "Purchase Price"), payable in full by the Buyer to the Seller on or before the Sale Date. The Buyer and Seller acknowledge and agree that the Purchase Price represents the fair and agreed-upon value of the Property as negotiated between the Parties at arm's length. Upon receipt of the Purchase Price in full, the Seller shall be deemed to have been fully compensated for the sale, transfer, and conveyance of the Property, and the Seller shall have no further right, title, or interest in or to the Property or the Purchase Price.
3. Warranties and Representations
The Seller hereby represents and warrants to the Buyer that: (a) the Seller is the sole and lawful owner of the Property and has full right, power, and authority to sell, transfer, and convey the Property to the Buyer; (b) the Property is free and clear of all liens, encumbrances, security interests, pledges, claims, charges, and restrictions of any kind whatsoever; (c) the Seller has not previously sold, transferred, assigned, pledged, or otherwise encumbered the Property or any interest therein to any other person or entity; and (d) the Seller will defend the Buyer's title to the Property against any and all claims and demands of any person or entity claiming an interest therein.
4. Transfer of Title
Upon execution of this Agreement and receipt of the Purchase Price in full, the Seller hereby irrevocably transfers, assigns, and conveys to the Buyer all of the Seller's right, title, and interest in and to the Property, free and clear of all liens, encumbrances, and claims of any kind. Title to and risk of loss of the Property shall pass from the Seller to the Buyer upon the execution of this Agreement and payment of the Purchase Price. From and after the transfer of title, the Buyer shall be solely responsible for the Property, including its care, maintenance, insurance, and all risks of loss, damage, theft, or destruction. The Seller agrees to execute and deliver to the Buyer any and all additional documents, instruments, or certificates as may be reasonably necessary or appropriate to evidence or effectuate the transfer of title to the Property.
5. Governing Law and Miscellaneous
5.1 Governing Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the state in which the transaction is consummated, without regard to its conflict of laws principles.
5.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written, between the Parties relating to the sale and purchase of the Property.
5.3 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and the remaining provisions shall continue in full force and effect.
5.4 Amendment. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by both Parties.
5.5 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.
5.6 Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns.
Additional Details
SEER Rating and Energy Efficiency Grade:[seer rating efficiency]
Refrigerant Type and Charge Weight (oz/lbs):[refrigerant type charge]
Specific Warranty Exclusions (e.g., labor exclusions, ductwork exclusions):
[warranty limitation disclosure]
IN WITNESS WHEREOF, the Parties have executed this Bill of Sale as of the date first written above, each acknowledging receipt of a copy of this Agreement.
Seller
Name: Seller
Date: 2026-04-19
Buyer
Name: Buyer
Date: 2026-04-19
Bill of Sale
Legal Document
Seller
[seller_name]
Buyer
[buyer_name]
Item Description
[item_description]
Condition:—
Sale Price—
Date of Sale2026-04-19
1. Description of Property
The Seller hereby sells, transfers, assigns, and conveys to the Buyer, and the Buyer hereby purchases and accepts from the Seller, the following described personal property (the "Property"): [item_description]. The Buyer acknowledges that the Buyer has had a full and adequate opportunity to inspect the Property prior to the execution of this Agreement and accepts the Property in its current condition as described herein.
2. Purchase Price
The total purchase price for the Property is [sale_price] (the "Purchase Price"), payable in full by the Buyer to the Seller on or before the Sale Date. The Buyer and Seller acknowledge and agree that the Purchase Price represents the fair and agreed-upon value of the Property as negotiated between the Parties at arm's length. Upon receipt of the Purchase Price in full, the Seller shall be deemed to have been fully compensated for the sale, transfer, and conveyance of the Property, and the Seller shall have no further right, title, or interest in or to the Property or the Purchase Price.
3. Warranties and Representations
The Seller hereby represents and warrants to the Buyer that: (a) the Seller is the sole and lawful owner of the Property and has full right, power, and authority to sell, transfer, and convey the Property to the Buyer; (b) the Property is free and clear of all liens, encumbrances, security interests, pledges, claims, charges, and restrictions of any kind whatsoever; (c) the Seller has not previously sold, transferred, assigned, pledged, or otherwise encumbered the Property or any interest therein to any other person or entity; and (d) the Seller will defend the Buyer's title to the Property against any and all claims and demands of any person or entity claiming an interest therein.
4. Transfer of Title
Upon execution of this Agreement and receipt of the Purchase Price in full, the Seller hereby irrevocably transfers, assigns, and conveys to the Buyer all of the Seller's right, title, and interest in and to the Property, free and clear of all liens, encumbrances, and claims of any kind. Title to and risk of loss of the Property shall pass from the Seller to the Buyer upon the execution of this Agreement and payment of the Purchase Price. From and after the transfer of title, the Buyer shall be solely responsible for the Property, including its care, maintenance, insurance, and all risks of loss, damage, theft, or destruction. The Seller agrees to execute and deliver to the Buyer any and all additional documents, instruments, or certificates as may be reasonably necessary or appropriate to evidence or effectuate the transfer of title to the Property.
5. Governing Law and Miscellaneous
5.1 Governing Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the state in which the transaction is consummated, without regard to its conflict of laws principles.
5.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written, between the Parties relating to the sale and purchase of the Property.
5.3 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and the remaining provisions shall continue in full force and effect.
5.4 Amendment. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by both Parties.
5.5 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.
5.6 Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns.
Additional Details
SEER Rating and Energy Efficiency Grade:[seer rating efficiency]
Refrigerant Type and Charge Weight (oz/lbs):[refrigerant type charge]
Specific Warranty Exclusions (e.g., labor exclusions, ductwork exclusions):
[warranty limitation disclosure]
IN WITNESS WHEREOF, the Parties have executed this Bill of Sale as of the date first written above, each acknowledging receipt of a copy of this Agreement.
Seller
Name: Seller
Date: 2026-04-19
Buyer
Name: Buyer
Date: 2026-04-19
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Customize your Bill of Sale
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Bill of Sale
Legal Document
Seller
[seller_name]
Buyer
[buyer_name]
Item Description
[item_description]
Condition:—
Sale Price—
Date of Sale2026-04-19
1. Description of Property
The Seller hereby sells, transfers, assigns, and conveys to the Buyer, and the Buyer hereby purchases and accepts from the Seller, the following described personal property (the "Property"): [item_description]. The Buyer acknowledges that the Buyer has had a full and adequate opportunity to inspect the Property prior to the execution of this Agreement and accepts the Property in its current condition as described herein.
2. Purchase Price
The total purchase price for the Property is [sale_price] (the "Purchase Price"), payable in full by the Buyer to the Seller on or before the Sale Date. The Buyer and Seller acknowledge and agree that the Purchase Price represents the fair and agreed-upon value of the Property as negotiated between the Parties at arm's length. Upon receipt of the Purchase Price in full, the Seller shall be deemed to have been fully compensated for the sale, transfer, and conveyance of the Property, and the Seller shall have no further right, title, or interest in or to the Property or the Purchase Price.
3. Warranties and Representations
The Seller hereby represents and warrants to the Buyer that: (a) the Seller is the sole and lawful owner of the Property and has full right, power, and authority to sell, transfer, and convey the Property to the Buyer; (b) the Property is free and clear of all liens, encumbrances, security interests, pledges, claims, charges, and restrictions of any kind whatsoever; (c) the Seller has not previously sold, transferred, assigned, pledged, or otherwise encumbered the Property or any interest therein to any other person or entity; and (d) the Seller will defend the Buyer's title to the Property against any and all claims and demands of any person or entity claiming an interest therein.
4. Transfer of Title
Upon execution of this Agreement and receipt of the Purchase Price in full, the Seller hereby irrevocably transfers, assigns, and conveys to the Buyer all of the Seller's right, title, and interest in and to the Property, free and clear of all liens, encumbrances, and claims of any kind. Title to and risk of loss of the Property shall pass from the Seller to the Buyer upon the execution of this Agreement and payment of the Purchase Price. From and after the transfer of title, the Buyer shall be solely responsible for the Property, including its care, maintenance, insurance, and all risks of loss, damage, theft, or destruction. The Seller agrees to execute and deliver to the Buyer any and all additional documents, instruments, or certificates as may be reasonably necessary or appropriate to evidence or effectuate the transfer of title to the Property.
5. Governing Law and Miscellaneous
5.1 Governing Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the state in which the transaction is consummated, without regard to its conflict of laws principles.
5.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written, between the Parties relating to the sale and purchase of the Property.
5.3 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and the remaining provisions shall continue in full force and effect.
5.4 Amendment. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by both Parties.
5.5 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.
5.6 Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns.
Additional Details
SEER Rating and Energy Efficiency Grade:[seer rating efficiency]
Refrigerant Type and Charge Weight (oz/lbs):[refrigerant type charge]
Specific Warranty Exclusions (e.g., labor exclusions, ductwork exclusions):
[warranty limitation disclosure]
IN WITNESS WHEREOF, the Parties have executed this Bill of Sale as of the date first written above, each acknowledging receipt of a copy of this Agreement.
Seller
Name: Seller
Date: 2026-04-19
Buyer
Name: Buyer
Date: 2026-04-19
Bill of Sale
Legal Document
Seller
[seller_name]
Buyer
[buyer_name]
Item Description
[item_description]
Condition:—
Sale Price—
Date of Sale2026-04-19
1. Description of Property
The Seller hereby sells, transfers, assigns, and conveys to the Buyer, and the Buyer hereby purchases and accepts from the Seller, the following described personal property (the "Property"): [item_description]. The Buyer acknowledges that the Buyer has had a full and adequate opportunity to inspect the Property prior to the execution of this Agreement and accepts the Property in its current condition as described herein.
2. Purchase Price
The total purchase price for the Property is [sale_price] (the "Purchase Price"), payable in full by the Buyer to the Seller on or before the Sale Date. The Buyer and Seller acknowledge and agree that the Purchase Price represents the fair and agreed-upon value of the Property as negotiated between the Parties at arm's length. Upon receipt of the Purchase Price in full, the Seller shall be deemed to have been fully compensated for the sale, transfer, and conveyance of the Property, and the Seller shall have no further right, title, or interest in or to the Property or the Purchase Price.
3. Warranties and Representations
The Seller hereby represents and warrants to the Buyer that: (a) the Seller is the sole and lawful owner of the Property and has full right, power, and authority to sell, transfer, and convey the Property to the Buyer; (b) the Property is free and clear of all liens, encumbrances, security interests, pledges, claims, charges, and restrictions of any kind whatsoever; (c) the Seller has not previously sold, transferred, assigned, pledged, or otherwise encumbered the Property or any interest therein to any other person or entity; and (d) the Seller will defend the Buyer's title to the Property against any and all claims and demands of any person or entity claiming an interest therein.
4. Transfer of Title
Upon execution of this Agreement and receipt of the Purchase Price in full, the Seller hereby irrevocably transfers, assigns, and conveys to the Buyer all of the Seller's right, title, and interest in and to the Property, free and clear of all liens, encumbrances, and claims of any kind. Title to and risk of loss of the Property shall pass from the Seller to the Buyer upon the execution of this Agreement and payment of the Purchase Price. From and after the transfer of title, the Buyer shall be solely responsible for the Property, including its care, maintenance, insurance, and all risks of loss, damage, theft, or destruction. The Seller agrees to execute and deliver to the Buyer any and all additional documents, instruments, or certificates as may be reasonably necessary or appropriate to evidence or effectuate the transfer of title to the Property.
5. Governing Law and Miscellaneous
5.1 Governing Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the state in which the transaction is consummated, without regard to its conflict of laws principles.
5.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions, whether oral or written, between the Parties relating to the sale and purchase of the Property.
5.3 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and the remaining provisions shall continue in full force and effect.
5.4 Amendment. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by both Parties.
5.5 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.
5.6 Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns.
Additional Details
SEER Rating and Energy Efficiency Grade:[seer rating efficiency]
Refrigerant Type and Charge Weight (oz/lbs):[refrigerant type charge]
Specific Warranty Exclusions (e.g., labor exclusions, ductwork exclusions):
[warranty limitation disclosure]
IN WITNESS WHEREOF, the Parties have executed this Bill of Sale as of the date first written above, each acknowledging receipt of a copy of this Agreement.
Seller
Name: Seller
Date: 2026-04-19
Buyer
Name: Buyer
Date: 2026-04-19
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Why You Need This Bill of Sale
As a Washington HVAC contractor, transferring equipment ownership requires more than a receipt. You must account for EPA Section 608 refrigerant handling protocols and protect yourself against future liabilities such as equipment failure claims or SEER rating disputes. This Washington-specific Bill of Sale ensures compliance with RCW 19.36.010 (Statute of Frauds) and provides the necessary 'as-is' disclaimers and warranty limitations to mitigate risks under the WA Consumer Protection Act. By clearly defining the SEER rating, model numbers, and maintenance schedules, you create an enforceable legal record that preserves your professional standing and limits property damage liability.
Transfer of Ownership Rules
What This Bill of Sale Documents
Beyond the standard bill of sale sections, this template adds fields specific to HVAC Contractor:
A Bill of Sale serves the core legal purpose of providing proof of the transfer of ownership of an item from the seller to the buyer. It formalizes the transaction and fulfills the legal need for documentation of the sale, aiding in preventing disputes over ownership and clarifying the terms and conditions agreed upon by the parties involved.
Transaction Risks This Document Prevents
Equipment Failure Claims
Detailed warranty and maintenance clauses in contracts, specifying limited liability and required maintenance schedules.
Sales & Transfer Law in Washington
RCW 19.36.010 — Washington's Statute of Frauds, requiring certain agreements to be in writing to be enforceable, such as contracts not to be performed within a year, and agreements concerning real estate.
What Makes a Bill of Sale Legally Valid
For this bill of sale to be legally valid:
Both parties must accurately identify and include contact information.
Frequently Asked Questions
01
How does this Bill of Sale handle EPA Section 608 compliance?
The document includes Seller's Representations and Acknowledgments that the equipment has been handled according to EPA Section 608 protocols, ensuring both parties acknowledge the legal requirements for refrigerant recovery and disposal.
02
Does this document protect me from Washington's Consumer Protection Act?
While no document can waive all statutory rights, our Bill of Sale includes standard 'As-Is' clauses and detailed Warranties and Disclaimers that limit your liability for equipment failure claims, provided you haven't engaged in deceptive practices as defined by WA law.
03
Why should I include the SEER rating in the Bill of Sale?
Including the SEER (Seasonal Energy Efficiency Ratio) rating under the 'Description of the Item Sold' section prevents Quality Assurance Failures and potential litigation regarding energy efficiency guarantees or ASHRAE standard compliance.
04
How does Washington’s Community Property law affect the sale of HVAC equipment?
Under RCW 26.16, if the equipment is considered community property, you must ensure you have the full authority to transfer ownership. This document includes a representation that the seller is the legal owner and has the right to sell the property free from liens.
+The bill of sale must include a detailed description of the item being sold.
+Purchase price and payment terms must be clearly stated.
+Required signatures must be present. Signatures of both the buyer and the seller are generally required, and sometimes that of a witness or notary, as per state law.
+The document may need to be notarized or witnessed, especially for high-value transactions or specific state requirements.
Common mistakes to avoid:
!Omitting detailed description of the item sold, leading to ambiguity in what was transferred.
!Failing to specify the purchase price or terms of payment, which can result in disputes over payment expectations.
!Not ensuring the seller's lawful ownership and ability to transfer the item, which can complicate legality of ownership transfer.
!Ignoring state-specific requirements for witnessing or notarization, resulting in unenforceability.
!Using an incomplete or unclear language that does not encapsulate all the terms agreed upon by both parties.
Create a legally compliant Michigan Bill of Sale for home inspection tools. Adheres to MCL 566.132 and Michigan Consumer Protection Act standards.
Create an Arizona-specific HVAC Bill of Sale. Compliant with ARS § 47-2201, EPA Section 608, and ROC licensing. Protect against refrigerant and SEER liability.